How to Configure
Microsoft Outlook

Digital Vision is glad offer our clients email support for: Outlook, RoundCube, Horde, Thunderbird and Browser Based email applications. This article lists the email settings and port numbers for pop3 and imap configurations. It contains instructions for setting up Outlook as an email client for your POP3/IMAP mailbox.

Difference Between

IMAP (Internet message access protocol) offers a two-way communication between your cloud server and your email client(s) and devices. When you perform an action such as sending or receiving email it is immediately reflected on all your email accounts setup on various devices; laptops, desktop, mobile phone, browser or tablet. If create a new folder, and put a message into that folder, this change will appear within a few minutest too all your devices.

Also, if you are at work, and you begin a message, and save it, it will still be there when you log in from a different client or device, say from home. IMAP is ideal for handling email between devices. IMAP's shortcoming is that your email is really only on the your email server. You devices act as though the email local but its not. They are reflecting images of email and folders configured on the server. Because your email is not local IIMAP poses a problem in that is will fill up your email quota and can create a halt in email services until space is freed up by deleting old or unwanted email and their attachments. 

POP3, (Post Office Protocol 3) is the preferred method because of its simplicity. In POP, email is pulled off the server and sent to your local inbox. Control of how you organize email and folders is best handled by an APP such as MS Outlook. Because the email is local there is no concern for meeting a quota. With Outlook you can tell the server to store mail for a set period of days or weeks and then after that period is reached mail is removed. When you delete email from your Outlook it is deleted from the server after either the set period of time or when deleted from deleted items.

Multiple Devices?
Preferred Scenario

If you have multiple devices consider this scenario. Configure all portable devices that you take on the road with you and configure them for IMAP, on your home, or office desktop computer, configure it as POP3. This will be the device that will hold all of your email for eternity if need be. Control server email by telling your desktop outlook to leave email on the server for 21 days, at least, and then to delete all email deleted or deleted from deleted items. This will eliminate the need to worry about server based email quotas.

Email Settings


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